Indore, Madhya Pradesh, India
Information Technology
Full-Time
Larsen & Toubro
Overview
For Three Department HOD's (EPSE/FGD/BTG Gadarwara)
- Coordinated travel arrangements (flight bookings, hotel , transportation) for HODs of three departments, ensuring smooth logistics for their business trips.
- Managed post-tour reimbursements and claims, including mileage, mobile, data card, broadband, and medical expenses for department HODs.
- Regularized employee attendance on behalf of the HODs and handled monthly man-hour bookings and schedule updates.
- Ensured timely coordination of employee confirmations, resignations, and pending applications in HOD's workflow.
- Provided consistent communication with sites regarding HOD’s travel plans to ensure proper site readiness.
- Created and processed requests for temporary/permanent laptops for employees, liaising with IT for equipment allocation.
- Managed access control requests for folder and software access based on employees' work requirements, ensuring data security and compliance.
- Coordinated the creation and renewal of TPC ADID for employees and ensured smooth IT onboarding for new hires by allocating systems with necessary software.
- Handled seat transfers, LAN connectivity, and system relocation requests in coordination with the IT team to maintain workplace efficiency.
- Verifying semi-annual reviews of the file server's folder access matrix to ensure appropriate permissions and access levels.
- Managed and regularized employee attendance and leave records on behalf of the HODs to ensure compliance with company policies.
- Organized and managed stationary inventory for Vadodara and Hazira offices, ensuring timely distribution of supplies to employees.
- Coordinated logistics for meetings, including booking conference rooms and organizing snacks, tea, or lunch for scheduled meetings and client/vendor visits.
- Assisted with the approval process for flight tickets, TEMS claims, and vendor interactions for office supplies.
- Ensured confidentiality by verifying the transfer of personal data for resigned employees on their last working day
- Supported HR with goals cascading and goal setting for Performance Management System (PMS), ensuring employee alignment with organizational objectives.
- Generating Air-way Bill and Processing International courier Bills.
- PR Preparation and salary bill Processing of Office Boy assigned to HOD.
- Coordinated birthday celebrations and long-service award distributions for employees in alignment with HR policies
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